In the evolving world of HR and payroll automation, seamless integrations are essential to managing your workforce efficiently. ADP Workforce Now is a leading Human Resource Information System (HRIS) that offers payroll, HR, talent, and time solutions. When integrated with Workforce.com, it becomes a powerful tool that automates staff data synchronization, payroll exports, and more.
In this detailed guide, we’ll walk you through the step-by-step process of integrating ADP Workforce Now with Workforce.com, explore its features, answer common questions, and share best practices to ensure a smooth setup.
What is ADP Workforce Now
Overview of ADP’s HRIS Platform
ADP Workforce Now is a cloud-based HR management solution designed for businesses to manage their payroll, employee records, benefits, time tracking, and more all in one place. Tailored for mid-sized and large businesses, it provides a centralized platform to handle the entire employee lifecycle.
Key Features of ADP Workforce Now
- Payroll Processing
- Time and Attendance Tracking
- Benefits Administration
- Talent Management
- Compliance and Reporting
Benefits for Mid to Large-Sized Businesses
With customizable modules, strong analytics, and integrations with third-party apps, ADP Workforce Now helps businesses:
- Increase HR efficiency
- Ensure compliance
- Automate repetitive HR tasks
Why Integrate ADP Workforce Now with Workforce.com?
Automate Staff Management and Payroll
By connecting Workforce.com to ADP Workforce Now, you can automate the flow of employee data, including timesheets, deductions, and pay rates. This eliminates the need for manual entries and reduces administrative workload.
Eliminate Manual Errors
Manual payroll processing often leads to data entry errors. Integration ensures data consistency between systems, reducing errors in payroll calculations and employee records.
Save Time on Payroll Processing
Exporting timesheets and allowances with a click means you spend less time transferring data and more time analyzing workforce performance and improving HR strategy.
Features of the ADP Workforce Now Integration
Staff Import & Auto-Import
Quickly import employee data from ADP into Workforce.com, including job titles, departments, and contact information. With auto-import, new hires and staff changes sync automatically.
Timesheet Export to ADP Payroll
Workforce.com generates timesheets based on your employees’ clock-ins/outs, shifts, and attendance data. These timesheets can be exported to ADP Payroll to ensure accurate wage calculations.
Allowances and Deductions File Export
You can create and export files that include bonuses, allowances, and deductions which can be imported directly into ADP for payroll processing.
Team Syncing Between Platforms
Ensure your team structure remains consistent across both platforms. Departmental changes, team reallocations, or reporting line updates sync easily, reducing redundancy.
Step-by-Step Guide to Configure ADP Workforce Now Integration
Step 1: Name Your Integration
Give your integration a meaningful name in the Workforce.com dashboard so it’s easy to manage in the future.
Step 2: Enter Your Company Code
Input your Company Code (e.g., “PRE”) in all caps. This is typically a 3-letter code provided by ADP.
Step 3: Get API Credentials from Your ADP Representative
Contact your ADP Account Representative to request:
- Client ID
- Client Secret These credentials are essential for accessing the ADP API and integrating third-party platforms.
Step 4: Request Necessary Data Permissions
Inform your ADP rep that you need:
- Unmasked personal data
- Base remuneration data This ensures you can access employee pay rates and personal information required for payroll processing.
Step 5: Provide Credentials to Workforce.com
Share the API credentials with your Workforce.com contact. They will:
- Generate an RSA Private Key
- Create a Certificate
- Upload the certificate to your Workforce.com account
Note: This process can take several days. Ensure both teams are aligned.
Step 6: Final Configuration and Testing
Once credentials and keys are exchanged, test the integration by:
- Syncing staff records
- Exporting a sample timesheet
- Verifying allowance and deduction exports
Common Challenges During ADP Integration (and How to Avoid Them)
Delays in Credential Setup
APIs and security certificates require approval and manual handling. Start early and maintain communication with both ADP and Workforce.com teams.
Issues with API Access or Permissions
Ensure your ADP rep grants full access to the required data fields. Missing permissions will cause sync failures.
Miscommunication Between Reps
Keep a shared email thread with both reps to avoid back-and-forth miscommunications. Document all requirements clearly.
Frequently Asked Questions About ADP Workforce Now Integration
How long does the integration process take?
On average, the process takes 5-10 business days, depending on how quickly API credentials and RSA keys are exchanged.
Do I need technical expertise to complete the integration?
Not necessarily. While the process involves technical steps, both ADP and Workforce.com provide support throughout.
What data can be synced between platforms?
- Employee personal information
- Team structure
- Timesheets
- Pay rates
- Deductions and bonuses
Is the integration secure?
Yes. RSA encryption and secure APIs ensure that your data is transferred safely between platforms.
Best Practices for a Smooth ADP Workforce Now Integration
Collaborate Closely with Both ADP and Workforce.com
Assign a point of contact from your HR or IT team to coordinate the process.
Ensure All Required Permissions Are Granted
List all required data fields beforehand and confirm that your ADP rep enables them.
Test All Exports Before Finalizing the Setup
Run trial exports of timesheets and deductions to verify the accuracy of the data.
Document the Integration Steps Internally
Keep an internal guide for your team, including login credentials, contact points, and troubleshooting tips.
Ready to Connect ADP Workforce Now with Workforce.com?
Integrating your systems isn’t just about automation—it’s about unlocking better accuracy, less manual work, and more strategic HR insights. Whether you’re looking to improve payroll efficiency or streamline employee data syncing, the ADP Workforce Now integration with Workforce.com is built to save you time and eliminate friction.
Need help getting started? Contact our support team or check out our API Integration Guide to take the next step.
Final Thoughts
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Stay updated, stay synced – and streamline your HR operations the smart way.