Google Docs is a powerful and versatile word-processing tool that can be used for much more than just creating documents. One of its lesser-known but highly useful features is the ability to print envelopes perfect for businesses, organizations, or individuals who frequently send mail.
Since Google Docs doesn’t have a built-in envelope printing feature, you’ll need to use an add-on to streamline the process. This guide will walk you through every step, from installing the necessary add-on to printing a perfectly formatted envelope.
Step-by-Step Guide to Printing an Envelope in Google Docs
Step 1: Open Google Docs and Create a New Document
- Go to Google Docs in your web browser.
- Sign in to your Google account if you aren’t already logged in.
- Click on “Blank” under “Start a new document” to open a new file.
Step 2: Install the “Envelopes” Add-On
Since Google Docs doesn’t have a native envelope printing option, you’ll need an add-on:
- Click on “Extensions” in the top menu.
- Select “Add-ons” → “Get add-ons”.
- In the Google Workspace Marketplace, search for “Envelopes”.
- Choose a reliable envelope add-on (e.g., “Envelopes” by Labelmaker).
- Click “Install” and follow the on-screen prompts to grant necessary permissions.
Step 3: Open the Envelopes Add-On
- Once installed, go back to “Extensions” in the top menu.
- Hover over “Envelopes” (or the name of the add-on you installed).
- Click “Start” or “Open” to launch the sidebar.
Step 4: Select Your Envelope Size
- In the add-on sidebar, choose the correct envelope size (e.g., No. 10 for standard business envelopes: 4 1/8″ x 9 1/2″).
- If you need a custom size, check if the add-on allows manual dimensions.
Step 5: Enter Address Details
- A template will appear in your document.
- Click inside the fields to add:
- Return address (top-left corner)
- Recipient’s address (centered)
- Use the Google Docs formatting toolbar to adjust:
- Font style & size (e.g., Arial 12pt for readability)
- Text alignment (left for return address, center for recipient)
Step 6: Print the Envelope
- Go to “File” → “Print” (or press Ctrl+P / Cmd+P).
- Ensure your printer settings match the envelope size.
- Load the envelope into your printer’s manual feed tray (check printer guidelines).
- Click “Print” and verify alignment before printing multiple copies.
Also read How to Print an Image from Google
FAQs
Q. Can I print any envelope size in Google Docs?
Yes! Most add-ons support standard sizes (No. 10, A2, etc.), and some allow custom dimensions.
Q. Do I need to reinstall the add-on every time?
No—once installed, the add-on stays available under “Extensions” for future use.
Q. Can I print on colored or pre-designed envelopes?
Yes, but ensure your printer supports envelope printing and that the ink adheres properly.
Q. How do I save an envelope template for reuse?
After designing your envelope:
- Click “File” → “Save as template” (or save the document for later editing).
Q. What if the text doesn’t align correctly when printed?
- Check printer settings (paper size, orientation, scaling).
- Adjust margins in Google Docs (File → Page Setup).
- Test print on a plain paper first to check alignment.
Additional Tips for Successful Envelope Printing
Use a laser or inkjet printer that supports envelope feeding.
Manually feed envelopes to avoid jams (consult printer manual).
Double-check addresses for accuracy before printing.
Use high-quality envelopes to prevent wrinkling or misprints.
Conclusion
Printing envelopes in Google Docs is simple once you install the right add-on. By following this guide, you can efficiently create and print professional-looking envelopes for business correspondence, invitations, or personal mail—all without leaving Google Docs!